Before FitMetrics, every client check-in required manual effort.
You’d spend 20–30 minutes reviewing a client’s data, calculating averages, writing personalized feedback, checking nutrition logs, and then sending it over — just to do it all again next week. Coaches were drained. Clients were waiting. And scaling was nearly impossible.
That’s exactly why we built AI Check-Ins.
💡 What It Does
AI Check-Ins automate your weekly client communication while keeping it hyper-personalized.
You create templates once using 100+ smart placeholders (macros, weight, habits, etc.)
FitMetrics pulls real-time data from Trainerize and FitMetrics
The AI fills in the data and sends it on your schedule
You still keep the human touch through coaching calls and follow-ups
The result? You save hours per week per coach — and your clients get more frequent, smarter communication.
🧠 Our Proven Strategy (Calendar Breakdown)
We recommend a 4-message check-in system that blends AI automation with human support. Here’s how it looks:
✅ Monday — Full Feedback (AI)
Send a full weekly summary using the AI Check-In system.
Recap workouts, macros, habits, and other metrics
Point out wins & challenges
Share next steps, targets, or encouragement
This is the heavy-lifting message and sets the tone for the week.
🙋♀️ Tuesday — Human Follow-Up
Have a real coach check in with a quick message:
“Hey {{client_first_name}}, did you see your check-in from yesterday? Any questions or need help adjusting anything?”
This shows you’re present, listening, and creates trust.
📊 Friday — Weekend Feedback (AI)
This AI message calculates Monday–Friday data:
Current calorie/macros average vs. goal
What’s remaining for the week
Weekend strategy suggestions
This message is critical — because weekends are usually where clients slip up (restaurants, events, weddings). This check-in acts like a mid-week checkpoint + guardrail.
📅 Sunday — Call Reminder (AI)
Send an automatic reminder to schedule their coaching call:
“Quick reminder to book your weekly check-in call with us here: [Insert link] — We’ll go over your progress and answer any questions 💪”
This keeps coaching high-touch and increases retention.
🧰 The Magic Formula: AI + Human = Scalable Coaching
The power of AI Check-Ins is not about replacing your coaching — it’s about scaling it.
Let the AI:
Handle the repetitive communication
Track data trends
Deliver timely feedback
Let your coaches:
Focus on what matters — the human connection
Jump on calls
Answer deeper questions
Handle mindset, lifestyle, motivation
This approach creates a premium client experience without burning out your team.