Before FitMetrics, every client check-in required manual effort. You'd spend 20-30 minutes reviewing data, calculating averages, writing feedback, and sending it over — just to do it all again next week. AI Check-Ins change that completely.

What It Does

AI Check-Ins automate your weekly client communication while keeping it hyper-personalized.

You create templates once using 100+ smart placeholders (macros, weight, habits, WHOOP, Oura, and more)
FitMetrics pulls real-time data from Trainerize and FitMetrics
The AI fills in the data and sends it on your schedule
You still keep the human touch through coaching calls and follow-ups

The result? You save hours per week per coach — and your clients get more frequent, smarter communication.

Get started at AI → AI Check-Ins.

Not the Same as AI Forms

A common source of confusion: AI Check-Ins and AI Forms are two completely different features.

AI Check-Ins = automated messages sent to your clients (outbound, data-driven)
AI Forms = custom forms your clients fill out (inbound, data collection)

If you created a form called "Weekly Check-In" in AI Forms, that's a questionnaire — not the same as the AI Check-Ins automation system. They can work together, but they're separate features. See the full comparison in AI Check-Ins vs AI Forms — What's the Difference?

Our Proven Strategy (Calendar Breakdown)

We recommend a 4-message check-in system that blends AI automation with human support. Here's how it looks:

Monday — Full Feedback (AI)

Send a full weekly summary using the AI Check-In system.

Recap workouts, macros, habits, and other metrics
Point out wins & challenges
Share next steps, targets, or encouragement

This is the heavy-lifting message and sets the tone for the week.

Tuesday — Human Follow-Up

Have a real coach check in with a quick message:

"Hey #{{client_first_name}}, did you see your check-in from yesterday? Any questions or need help adjusting anything?"

This shows you're present, listening, and creates trust.

Friday — Weekend Feedback (AI)

This AI message calculates Monday–Friday data:

Current calorie/macros average vs. goal
What's remaining for the week
Weekend strategy suggestions

This is critical — weekends are usually where clients slip up (restaurants, events, weddings). This check-in acts like a mid-week checkpoint + guardrail.

Sunday — Call Reminder (AI)

Send an automatic reminder to schedule their coaching call:

"Quick reminder to book your weekly check-in call with us here: [Insert link] — We'll go over your progress and answer any questions."

This keeps coaching high-touch and increases retention.

The Magic Formula: AI + Human = Scalable Coaching

The power of AI Check-Ins is not about replacing your coaching — it's about scaling it.

Let the AI:

Handle the repetitive communication
Track data trends
Deliver timely feedback

Let your coaches:

Focus on what matters — the human connection
Jump on calls
Answer deeper questions
Handle mindset, lifestyle, motivation

This approach creates a premium client experience without burning out your team.

Key Features at a Glance

100+ placeholders — nutrition, weight, workouts, habits, WHOOP, Oura Ring, and more
Custom AI prompts — create multiple AI feedback styles in AI Prompts
Flexible scheduling — weekly, bi-weekly, or monthly with up to 4 check-ins per client (up to 10 on the Business package)
Sender control — send as AI, the assigned coach, or a specific trainer
Test & preview — see exactly what a client will receive before going live
Broadcast — send a one-time message to multiple clients at once
Proven templates — import pre-built templates to get started instantly
Analytics — track delivery status, read rates, and failures in the Analytics tab