Before FitMetrics, every client check-in required manual effort.
You’d spend 20–30 minutes reviewing a client’s data, calculating averages, writing personalized feedback, checking nutrition logs, and then sending it over — just to do it all again next week. Coaches were drained. Clients were waiting. And scaling was nearly impossible.
That’s exactly why we built AI Check-Ins.
💡 What It Does
AI Check-Ins automate your weekly client communication while keeping it hyper-personalized.
You create templates once using 100+ smart placeholders (macros, weight, habits, etc.)
FitMetrics pulls real-time data from Trainerize and FitMetrics
The AI fills in the data and sends it on your schedule
You still keep the human touch through coaching calls and follow-ups
The result? You save hours per week per coach — and your clients get more frequent, smarter communication.
🧠 Our Proven Strategy (Calendar Breakdown)
We recommend a 4-message check-in system that blends AI automation with human support. Here’s how it looks:
✅ Monday — Full Feedback (AI)
Send a full weekly summary using the AI Check-In system.
Recap workouts, macros, habits, and other metrics
Point out wins & challenges
Share next steps, targets, or encouragement
This is the heavy-lifting message and sets the tone for the week.
🙋♀️ Tuesday — Human Follow-Up
Have a real coach check in with a quick message:
“Hey {{client_first_name}}, did you see your check-in from yesterday? Any questions or need help adjusting anything?”
This shows you’re present, listening, and creates trust.
📊 Friday — Weekend Feedback (AI)
This AI message calculates Monday–Friday data:
Current calorie/macros average vs. goal
What’s remaining for the week
Weekend strategy suggestions
This message is critical — because weekends are usually where clients slip up (restaurants, events, weddings). This check-in acts like a mid-week checkpoint + guardrail.
📅 Sunday — Call Reminder (AI)
Send an automatic reminder to schedule their coaching call:
“Quick reminder to book your weekly check-in call with us here: [Insert link] — We’ll go over your progress and answer any questions 💪”
This keeps coaching high-touch and increases retention.
🧰 The Magic Formula: AI + Human = Scalable Coaching
The power of AI Check-Ins is not about replacing your coaching — it’s about scaling it.
Let the AI:
Handle the repetitive communication
Track data trends
Deliver timely feedback
Let your coaches:
Focus on what matters — the human connection
Jump on calls
Answer deeper questions
Handle mindset, lifestyle, motivation
This approach creates a premium client experience without burning out your team.
📌 Important Note: AI Check-Ins Cannot Be Sent to Coaches
A common question we get:
“Can the AI scrape all my clients’ weekly data and send it to me instead, so I can review it?”
The answer is no — AI Check-Ins can only be sent to clients, not to coaches, not to external emails, and not to yourself.
However, you can review the AI-generated summary before it sends to the client:
Go to AI → AI Check-Ins
Choose a template (or create your own)
Click Test
Select any Trainerize client
Click Preview & Edit
You can read the full AI summary
Then choose to Send or Cancel
This allows you to see exactly what the AI will generate — but the automated message delivery always goes to the assigned client, not to coaches.
This keeps data consistent, prevents accidental misuse, and ensures the system remains aligned with how Trainerize and FitMetrics structure client communication.